Nordic Elevated: Golden Edition – Rovaniemi, Finnish Lapland, 30 September – 1 October 2026
- Scope and Organizer
1.1 These Terms and Conditions (“Terms”) govern the participation of invited international buyers
(“Buyer”, “Participant”) in the in-person B2B event Nordic Elevated: Golden Edition (the “Event”),
taking place at Halo Igloos, Rovaniemi, Finland, on 30 September – 1 October 2026.
1.2 The Event is organized by Nordic Elevated by Sara Snäll, Rathausstr. 7, 10178 Berlin, Germany,
VAT ID DE450747809 (the “Organizer”).
1.3 By submitting a registration, the Buyer accepts these Terms. - Registration and Confirmation
2.1 Participation as a hosted buyer is by invitation and application via the official registration form.
The Organizer curates the mix of buyers and reserves the right to decline applications at its
discretion; a place at the Event is confirmed only upon written confirmation by the Organizer (e-mail
sufficient).
2.2 The Buyer confirms that the registered attendee is a professional buyer (e.g. tour operator,
travel agency, MICE or incentive agency) with genuine purchasing interest in Nordic travel products. - Hosted Buyer Package — Included Services
3.1 Participation in the Event is free of charge for confirmed hosted Buyers. The hosted buyer
package includes: accommodation as allocated by the Organizer for the official Event nights; catering
during the official Event programme; and group transfers as offered by the Organizer according to
the official transfer schedule.
3.2 Not included are, in particular: travel to and from Rovaniemi (unless expressly agreed otherwise
in writing); additional food and drinks outside the official programme, including minibar, bar and
other extra beverages; personal expenses; individual or additional transfers; and transfers on days or
at times other than those offered in the official transfer schedule. Such costs are borne by the Buyer,
and the Organizer accepts no liability or responsibility for arranging or covering them.
3.3 Accommodation is allocated by the Organizer. Room category and location within the venue or
partner accommodations may vary; specific room preferences cannot be guaranteed. - Buyer Obligations
4.1 In return for the hosted buyer package, the Buyer undertakes to attend the Event in person on
both Event days, to participate in the pre-scheduled 1:1 meetings allocated through the
matchmaking system, and to take part in the official programme.
4.2 The meeting schedule is prepared before the Event based on the preferences of buyers and
suppliers. The Buyer completes its matchmaking profile truthfully and by the communicated
deadlines. - Cancellation and No-Show Fee
5.1 The Buyer may cancel its participation free of charge in writing (e-mail sufficient) up to 14 days
before the first day of the Event, i.e. until 16 September 2026.
5.2 In case of cancellation less than 14 days before the first day of the Event, or in case of non-
attendance (no-show), the Organizer will charge the Buyer a no-show fee of EUR 200. The fee
compensates the Organizer for accommodation, catering and organizational costs incurred for the
Buyer and for the loss of pre-scheduled meetings suffered by supplier participants.
5.3 No fee is charged if the cancellation is due to illness and the Buyer provides a medical certificate
(doctor’s note) without undue delay, or if the Buyer nominates a suitable replacement attendee in
accordance with section 5.4.
5.4 The Buyer may at any time, free of charge, replace its registered attendee with another qualified
representative of the same company, provided the change is communicated to the Organizer in
writing (e-mail sufficient) before the start of the Event.
5.5 The Organizer may require a valid credit card authorization at registration to secure the no-show
fee. The card is charged only in the circumstances described in section 5.2. - Changes to the Programme
6.1 The Organizer may make reasonable changes to the programme, the schedule, individual
programme elements, the allocated accommodation and the venue within Rovaniemi and its
surroundings, provided the overall character and purpose of the Event are preserved. - Photography and Video
7.1 Photographs and video recordings will be made during the Event. The Organizer may use such
material for documentation and marketing of the Event and future editions (including website, social
media and printed materials).
7.2 The Buyer’s consent to appear in such material is requested in the registration form. If consent is
not given, the Organizer will make reasonable efforts to exclude the person concerned from
published material. A given consent may be withdrawn at any time with effect for the future. - Sharing of Participant Data
8.1 The purpose of the Event is to connect Buyers with Nordic supplier partners. The Organizer will
therefore share the Buyer’s company name, the name and role of its attending representative, and
the business contact details provided for this purpose with registered suppliers and other
participants, before, during and after the Event, based on the Organizer’s legitimate interest in
fulfilling the purpose of the Event.
8.2 A Buyer who objects to this data sharing must notify the Organizer in writing as early as possible.
The Buyer acknowledges that objecting may materially limit the value of its participation.
8.3 Information on the processing of personal data is available from the Organizer upon request. - Liability and Insurance
9.1 Participation in the Event and in all activities offered in connection with it (including but not
limited to outdoor and nature activities) is voluntary and takes place at the Buyer’s own risk. Each
attendee decides freely whether to take part in any individual activity.
9.2 The Organizer’s responsibilities are limited to: (a) communicating the programme and any
changes to it in a timely manner; and (b) exercising reasonable care in the planning and execution of
the Event so that health and safety are maintained and no attendee is knowingly exposed to danger.
9.3 The Organizer maintains event liability insurance. The venue maintains its own insurance for its
premises and services. The Buyer is expected to hold adequate travel, accident and liability
insurance for its attendee and is responsible for its own equipment and personal belongings brought
to the Event.
9.4 Beyond section 9.2, liability of the Organizer for damage occurring at the venue or during
activities is excluded to the fullest extent permitted by law. This exclusion does not apply to damage
caused intentionally or by gross negligence, to injury to life, body or health caused by a breach of
duty by the Organizer, or to liability under mandatory statutory provisions.
9.5 Services provided by third parties (including the venue, accommodation providers, activity
providers, transport and catering providers) are rendered under the sole responsibility of those third
parties; the Organizer is not liable for their performance. - Force Majeure and Cancellation of the Event
10.1 The Organizer may cancel or postpone the Event if its proper execution becomes impossible or
unreasonable due to circumstances outside the Organizer’s control, including but not limited to war,
terrorism, natural disasters, epidemics or pandemics, official orders or travel restrictions, failure of
essential infrastructure, or an insufficient number of confirmed participants, such that the Event can
no longer fulfil its purpose.
10.2 In the event of such a cancellation, the Organizer will inform all Buyers without undue delay.
Claims of the Buyer — in particular for travel costs already incurred or for lost profit — are excluded
to the extent permitted by law. Buyers are therefore advised to book travel with flexible or
refundable conditions until the Event is finally confirmed by the Organizer. - Final Provisions
11.1 The law of the Federal Republic of Germany applies, excluding the UN Convention on Contracts
for the International Sale of Goods (CISG).
11.2 Place of jurisdiction for all disputes arising from or in connection with this contract is Berlin,
Germany, provided the Buyer is a merchant, a legal entity under public law or a special fund under
public law, or has no general place of jurisdiction in Germany.
11.3 Should individual provisions of these Terms be or become invalid, the validity of the remaining
provisions remains unaffected.
11.4 Amendments and side agreements must be made in writing; this also applies to a waiver of the
written form requirement.